In a real crash program of data entry, I have managed to put together a Guidebook guide for Cold Wars 2016. Thanks to Paul Trani, Theresa Presizosi, Scott Holder, and Scott Landis for their assorted (timely) inputs.
Guidebook has changed a bit over the years we have been using it for HMGS conventions. I’m going to go over the basic screens now and show some of the new(ish) features.
A couple caveats up front.
First of all, we don’t have TRACKS any more. That’s a pay feature and HMGS is too cheap to buy it.. so no more color coded dots and collections of categories of events. I liked the color coding but even I am not sure if it’s worth the extra $$ Guidebook is asking to activate tracks, and I’m fairly bullish about Guidebook. Secondly, I got a lot of the data for this guidebook pretty late (VERY late), so I didn’t have time to add little banners for “Event” “Tournament” “Hobby U” etc.. you’ll just have to figure it out yourselves this time, sorry.
Screenshots were taken on an Ipad Air, the smart phone menu will look different.
And now, the grand tour– if you don’t want to bother, scroll to the bottom of this post and all the download links will be there.
This is the main screen (above). The layout is a little nicer than before, and they have streamlined a lot of the “basic convention information” into a single screen. The menu items are on the left in this shot because of the tablet I’m using (an Ipad Air).
Going from the top of the menu, down, here is Exhibitors– aka Vendors. In the main listing I
This is an individual exhibitor (see above). In this case Eureka. The listing will mention location (table number on the vendor hall map, posted in maps), as well as some description and a website. If the vendor has any sales or promotions for the show, this is the place to put it. Note the “Add to T0-Do” link on the bottom. This places the listing on your to-do list (menu item) so it can be a note to yourself to visit this vendor in the exhibitors hall.
Next thing down is the speaker’s list (below) and an individual speaker (below that).
and detailed speaker listing.. There’s that handsome devil.
This is basically what GB used to refer to as “an extra custom list” and it used to cost big money, so I’m glad it’s free. We can break out speakers into their own category this way. Note that you can add a SEMINAR to your “to-do” list, as well.
Going down the list “Contacts” is just a small list for listing people on the convention staff. I haven’t populated it beyond Frank P, I might get to it before the show but I doubt it.
Inbox (next item down) is back from previous years. This is simply a way for me (or convention management) to send an email to all Guidebook users at once. I haven’t sent out a test message yet so there’s nothing to look at, I didn’t bother with a screen shot.
Photo album is kind of new, and blessedly FREE. Here’s how it works.. you take a picture(s) or two of a game you are in, or of something interesting. You can upload it in Guidebook so that it appears in the universal show album. Not sure what the capacity of this thing is as I haven’t tested it. Here’s me uploading a picture in three easy steps:
Images can be a really fun way of sharing not just YOUR game but all the games you played with your mates out to everyone going to the convention.
This looks pretty much like it has looked and works more or less the same way as in past guidebooks. Here’s a few screenshots breaking it down to a couple of individual events.
A Hobby University event– note that Hobby U, Games and Tournaments will all look pretty much the same in the current schedule. I use a T- in front of Tournament event titles and the mortar board to represent Hobby U events.
A regular game event in the schedule.
MAPS are about the same as always with one nice feature. See the little blue arrows bottom right? That’s a zoom out arrow. Watch what it does:
TO DO LIST basically is a reminder list you build by clicking on “Add to my to-do list” for various vendors, speakers etc. You can also add items to it as “Add item”. I didn’t bother with a screenshot. No, WAIT, it turns out I did:
MY SCHEDULE is the schedule that YOU build by checking off schedule items in SCHEDULE. You can also set reminders to your self for Guidebook to nag you before an event occurs. This works as it has before, no major changes.
ATTENDEES works as it has before, this is NOT A REGISTRATION SYSTEM. It’s a checking in system, to tell OTHER GUIDEBOOK USERS “Hey, I’m here at the convention”.
GENERAL INFORMATION is all that stuff on the main page.. Google Maps, convention prices, schedule, directions etc.
SOCIAL MEDIA LINKS are back for this guidebook, in the form of Twitter and Facebook.
I’ve plugged in these hashtags: #ColdWars16, #HMGS, #CW2016, and this account: @HMGS_Inc, since Cold Wars doesn’t seem to have a Twitter account.
This connects to the HMGS page on Facebook, like last year.
With all that said, here is where you go to get your GUIDEBOOK
Here is the link to view it online. The screen layout is very similar to my Ipad Screenshots